Breaking Property News 01/10/25
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How to reduce end‑of‑tenancy administration by as much as 95%
The Depositary today announces the launch of a full end‑to‑end integration with Reapit, now available to download in the Reapit AppMarket. This is not just another connector – it’s a deeper, purpose‑built link that removes all manual data entry and migration between Reapit and The Depositary, while adding layers of automation, validation, and process intelligence designed specifically for letting agents, property managers and large‑scale landlords.
A smarter integration – not just data porting
While many solutions view “integration” as mere data export or import, The Depositary has reimagined the agent experience from the ground up:
The integration is triggered automatically at the point Reapit’s “end confirmed” action is performed, exporting all tenancy data & documents in one seamless step to The Depositary.
The Depositary imports tenant forwarding addresses- a feature especially effective for Insured deposit scheme clients.
The Depositarygenerates and exports to Reapit a full Reconciliation Document showing the final deposit ledger, agreed deductions, allocations and (for Insured clients) Tenant bank details.
When deposit ‘deregistration’ is completed in Reapit, The Depositaryauto‑concludes the transaction.
Finally, The Depositary produces and exports a Completion Document into Reapit – a complete snapshot of the transaction, including ledgers, deductions, action logs, and full email trails — automatically, with full due diligence baked in.
In short: no more copying or pasting across platforms; no more messy reconciliation spreadsheets; no more manual audits or patchwork processes.
Cleaner data, fewer headaches
A key differentiator is our Import Wizard which sits between Reapit and The Depositary, which flags missing, inconsistent or invalid datacoming from Reapit. It guides agents through step‑by‑step correction and recapture, improving data quality within Reapitbefore the transaction progresses. This means agents benefit from cleaner, more reliable data across their stack, which underpins every downstream decision: reporting, compliance, insights, operational tools. We all know how much wasted time and risk stems from “dirty data.” This wizard is built to help agents nip that in the bud, not after the fact.
Dramatic reductions in admin, supercharged with AI
Reapit agents who adopt this native integration – or join The Depositary platform – can expect to reduce end‑of‑tenancy administration by as much as 95%, leveraging:
- Full automation between Reapit and The Depositary
- Built‑in integrations with tenancy deposit schemes TDS & MyDeposits
- Connectors to nine leading inventory software providers
- An expanding suite of AI tools, starting with our AI Negotiation Assistant(launched August 2025), which has already gathered strong user feedback
In the coming weeks we’ll roll out:
- AI Proposal Assistant- assisting agents in building settlement proposals
- AI‑powered data insights & analytics- turning clean transaction data into forecasting, risk dashboards and trend insights
Together, these features turn what used to take 3-4 hours of admin into a process that can be completed in just 10 minutes – without error, with total transparency, and with compliance built in.
Built by agents, for agents
The Depositary was founded by industry insiders. With nearly 50 years of combined experience across lettings, property management and tech, our founders remain in the trenches — talking daily to agents, understanding their pain points, and shaping solutions accordingly. That’s why we didn’t settle for a minimal integration – we built the gold standard.
We’ve worked hand-in-glove with Reapit, as well as pilot clients LRG, Paramount Properties and Swindon Homefinders, to refine the product. Their feedback and validation have been crucial in smoothing the path to this full launch.
Quote from Kristjan, Co‑Founder, The Depositary
“We wanted agents to stop thinking of reconciliation, manual data entry, chasing tenants, auditing ledger mismatches – and instead focus on what they do best: delivering service, growing portfolios, and building trust with landlords and tenants. This integration with Reapit is a pivotal step toward that, enabling letting agents in England & Wales to conclude tenancies faster, with better data, fewer errors, and far less friction. Our ambition is for deposits to be fully reconciled in 10 days or less, and with this release, we’re in a strong place to reach that goal.”
Quote from Kim Lidbury, Group Director of Property Management for LRG:
“We’re delighted that The Depositary is now working with Reapit and featured within their AppMarket. This fantastic integration allows the two systems to communicate seamlessly, meaning documentation such as Tenancy Agreements, inventories, checkouts, and data in general, flow to and from The Depositary and Reapit without the need for duplication across the systems. It’s a huge time-saver, removes manual re-entry, and delivers a smooth, efficient journey for the end user. We see this as a brilliant upgrade and are very pleased to welcome it.”
Quote from Dr Neil Cobbold, Commercial Director, Reapit:
“Letting agents are under more pressure than ever to offer fast and reliable deposit registration, offsets, and end-of-tenancy admin, particularly as the Renters’ Rights Bill extends rent repayment orders for non-compliance to two years. Landlords will soon be facing these potential penalties if things go wrong, so professional letting agents are key to protecting them and their tenants. At Reapit, we’re proud to work with The Depositary to provide this powerful integration that simplifies deposit deductions, and returns, while dramatically reducing admin. It’s another way we can help agents stay ahead of regulation and continue providing exceptional service to landlords and tenants alike.”
Quote from Sue Gidney, Managing Director, Swindon Home Finders:
“Using The Depository has been a game-changer for streamlining our end-of-tenancy process. Integration with Reapit means we can upload information in seconds, saving valuable admin time. The AI-driven reply suggestions help us standardise responses to tenants during dilapidation negotiations, making the process faster and more consistent. We also love the Landlord’s Minimum feature—once that threshold is met, we can progress negotiations efficiently. It’s a smarter, faster way to manage move-outs.”
Quote from Danielle Lanthier, Project Manager, Paramount Properties:
“The integration saves us time on data entry admin, which cumulatively across the team is a big win. The upgrades will also help to improve our deposit negotiation efficiency and save our accounts team time in processing deposit releases. We’ve been using The Depositary since its inception, and the new Reapit app is certainly another step forward.”
Why this matters (for senior execs, directors, decision‑makers)
- Scale and speed: As portfolios grow, manual admin becomes a bottleneck. This integration scales with your business.
- Risk reduction & compliance: Automation means fewer errors, better audit trails, and lower liability.
- Operational efficiency: Reclaim hours, redirect headcount toward revenue‑driving tasks.
- Tenant & landlord experience: Faster, fairer, and more transparent processes help build your reputation.
- Data foundations for growth: Clean, accurate data = better decisions, powerful reporting, and future‑proof analytics.
For PMs and tenancy administrators, this release means no more toggling between tools, no more rekeying or clumsy reconciliation spreadsheets. The platform does that for you.
Looking ahead: scaling standards
This launch is another stride toward The Depositary’s mission of creating a digital standard for tenancy conclusions across the UK. While we’re starting in England & Wales with Reapit, our roadmap includes expansion across the UK and international markets, with more CRM integrations to come.
We believe letting agents, BTR operators, student accommodation providers and large landlords should have access to seamless, auditable, transparent, low‑effort workflows – not piecemeal bolt-ons and manual glue work.
Andrew Stanton Executive Editor – moving property and proptech forward. PropTech-X
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