Tips For Easier Repairs This Christmas.

Santa might not be the only one calling this season – don’t forget your tenants this year.

IT may be time to deck the halls with boughs of holly, but while it’s tempting to abandon yourselves to festive frolics come tinsel time, your responsibilities to tenants don’t stop up just because it’s the silly season. Wise letting agencies will plan ahead to ensure their clients aren’t frozen out, locked out or in a whole host of other sticky situations, asking themselves bitterly, “Do they know it’s Christmas time at all?”
They may not be at the top of your Christmas list but our top tips for keeping clients happy this festive season might just be the best present you’ll get this year:
Make sure your tenants know your Christmas opening hours and how to get hold of you in an emergency. Nobody expects you to forego the turkey in order to man the phones in an empty office (which is where an online repair reporting service could come in handy – more about that later), but it is reasonable for tenants to have some means of contacting their letting agency in an emergency. Just not a brussels sprout related one.
Substitute location, location, location for education, education, education. Common pain points can sometimes be headed off with a bit of knowledge and common sense – perhaps encouraging tenants to undertake a few simple self-help steps in key maintenance areas before getting in touch, could pay dividends.
Speaking the language. It can be hard enough to get your point across at Christmastime, let alone when you’re trying to tell someone who doesn’t speak your language. For those with an international tenant base, ensure your staff have been through their client lists closely with the colleague who will cover them before they take annual leave.
Standards may slip under the mistletoe, but not on the phone. It can be easy to let things slide when you’re operating a skeleton staff and you’re dealing with the inevitable energy crash after Christmas, but it’s imperative that you remain meticulous when it comes to note-taking and record-keeping. ARLA and TPOS members are required to keep written communications with tenants for 6 years and for good reason – not having an accurate account of all contact is the fastest way to land in hot water when it comes to a dispute. We’ve seen it happen before but it’s easily avoided.
And now for some festive cheer – why not let Fixflo make all your Christmas wishes come true this year with our effective and easy to use repair reporting software? With a 14 day free trial period and only a 15 minute installation time required, why not let us cut the time you have to spend on tricky customers in half this year? To be set up in time for Christmas, just contact Fixflo for a 15-minute remote demonstration by 15th December. At last – something to celebrate!

Alex Evans

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